Enrolment for Continuing Students

• Find out when to enrol - view the enrolment timetable 
• Do not ignore enrolment emails
  • You need to enrol to continue studying or make corrections to a thesis, receive module results or gain an award.
• Sort out your tuition fee funding
  • Make your application for a UK student finance loan to Student Finance England, Wales or Northern Ireland (the Student Loans Company). If you have a loan from the Student Loans Company, your fees will be paid by your tuition fee loan/grant and your maintenance loan will be paid after you enrol.
  • If you have sponsorship from your employer, trust, council or embassy send us a Confirmation of Sponsorship form or a letter from your sponsor to studentfinance@swansea.ac.uk 
  • Otherwise please make your own arrangements to pay when you enrol online by card or pay later by direct debit. You can pay in advance by logging in to My account tap the Intranet and Financial Transactions
• Staff tuition fee bursary
  • Every year before enrolling send us your Staff Bursary Application form available from the HR policies and procedures staff web page under section Employment and Contractual Arrangements.
  • If your bursary does not pay 100% of your tuition fee when you enrol online you will need to pay the balance by card or set up a direct debit
• Visa right to study check
  • Check your visa has not expired and covers the duration of your course. If you need to extend your visa contact our International Campus Life office as soon as possible.
  • Before enrolling online complete a right to study check by registering your passport and visa in person. Otherwise, if you are studying from abroad email a copy of your passport to studentcompliance@swansea.ac.uk and they will contact you about the next steps.
• Paying your bills
  • If you rely on a bursary, scholarship, grant or loan to pay your bills, please note the first payment is made after you enrol and the start of term and may not be in your bank account by the 1st day of the month. To avoid going overdrawn, we advise direct debits/making regular payments after the 7th day of the month.
  • If you have not received a University maintenance payment (stipend) you were expecting, please contact the Finance Payments section.

You should plan to arrive and have somewhere to live within commutable distance of Swansea in time to study a campus based course.

To keep your student record active it is important to enrol by your teaching start date or research course start to gain access to teaching, online learning, digital course materials, and receive a certificate, see the enrolment timetable for dates.

If your enrolment or arrival is delayed please contact your faculty immediately to discuss your plans.

In person registration on campus

It is important to register in person your non-UK/Irish passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with Student Compliance Services. When your documents have been registered you can then complete the other steps of enrolment online.

For information about booking appointments and BRP collection, browse the student compliance services web page and video.

Remote registration

If you are on a placement abroad, studying your course wholly overseas or distance/online learning, please email a copy of the passport page with your photo and include your student number to Student Compliance Services, who will advise you on the next steps.

Need help with registration? 

Contact Student compliance services 

Start enrolling

Log in to your Swansea University My account tap the Intranet app and Start Enrolment link.

Right to study 

The frst step of enrolment is to confirm your identity and right to study at a higher education provider:

• International and Non-UK/Irish and settled status students need to either register in person or if you are studying abroad or on a distance learning course, please email a copy of the passport page with your photo making sure you include your student number to studentcompliance@swansea.ac.uk and we will get back to you as soon as possible. When Student Compliance services verify your documents the right to study tab will be "ticked" to indicate this step has been completed.

• UK and Irish student can upload your UK or Irish passport or three alternative UK identity documents (birth certificate, NI letter, Photo ID). When the Student Records Office verify your UK or Irish documents the right to study tab will be "ticked" to indicate this step has been completed.

Enrolment declaration

Consent to share data for services and agree to:

• Be a student at Swansea University for the academic year, or part of the academic year
• Abide by the University's  academic guide regulations and student charter
• The data protection statement and consent to share other data
• Pay fees (or have sponsorship or a student finance loan to pay on your behalf) by the payment deadlines
• Declare any criminal convictions

Personal data

Verify and update personal data, your home address and equality and diversity details. Provide your UK term time address and postcode, otherwise provide your study abroad term address.

Modules

Check and select online the modules you will be studying (where applicable).

Fee payment

If you have a have a tuition fee student loan, university bursary, scholarship or other sponsorship to pay 100% of your tuition fee on your behalf then you will not need to make a payment to enrol. 

If you have other sponsorship, for example a health trust, employer or embassy is paying towards your fees you can send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step.

Self-funding students in the fee payment step of online enrolment can pay by card securely or set up a direct debit to pay UK home fees or to make international payments you can use convera.

Last step

When you tap the Finish button you should see a message on screen and receive an email confirming you have successfully enrolled.

Funding

When you are enrolled your UK Student Finance maintenance loan will be paid on the first day of your course. If you enrol after your course start date you will be paid 3-5 working days after you enrol.

University scholarships/stipend maintenance payments will be paid after the course start date.

Need help enrolling?

Contact our My Uni Hub team and a member of staff will help you.

The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.

Funded students

If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.

If you have other sponsorship, for example an embassy or employer or trust is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and the Student Records Office will email you when the details are recorded and you can complete online enrolment.

Self-funding students

In the fee payment step of online enrolment you can:

• Pay 100% of a UK home fee by card or set up a direct debit to pay later in three instalments. For September entry, the first direct debit payment is due 1 November.
• Pay 50% of an international overseas fee by card or use Convera to make an international payment. For September entry, the first international fee payment is due at enrolment. 

Withdrawal for non-payment

It is very important to have sufficient funding to pay for your studies on time and avoid the risk of being withdrawn from the university. For details of when to pay browse payment schedules and deadlines.

Need advice about payments? 

Browse our web pages below or email or live chat with a member of staff in the Finance Income Office

• How To Pay International fees
• How To Pay UK Undergraduate fees
• How to pay UK Postgraduate fees

Your school will contact you with specific arrangements about induction, modules, teaching and return dates.

Search your School and Arrivals web pages for induction and event details.

Undergraduate and taught postgraduate

• Check your teaching timetable and attend class at the start of term
• By the start of term you should have chosen your modules, normally 120 credits for full time study or 60 credits if you are part time. If you need to change your module selection, ask your department for advice before signing up for a module.

Research student

• Inform your supervisor that you have enrolled and confirm the next step of your work plan
• Please contact your supervisor to complete and sign off your monthly Research Management System (RMS) engagement and attendance event.
• To view your RMS supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application

It is essential to enrol to fully engage in your studies. If your enrolment and arrival is delayed or you cannot engage in studies contact your faculty immediately.

To access online digital content and attend teaching you will need to have completed your right to study registration, signed the student declaration and selected modules.

Check My Timetable for details of when and where to swipe in at lecture theatres with your ID card and use Canvas and other online learning apps.

Research students should regularly contact your supervisors every month so they can "sign off" in the e:Vision Research Management app that you have engaged in research or on course to submit a thesis, attend a viva or complete corrections.

About us

Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.

Your responsibilities

You have a responsibility to keep your personal details up-to-date.

Information we collect about you

We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.

How we use your information

We collect information about you to record your personal details, academic progress, manage your access to University facilities and email or message you about events, academic assessment and services we think may be of interest to you as mentioned in the Student Charter.

Who receives your information

Where necessary, personal information will be shared internally across the University and externally with  agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.

How long will your information be held

Swansea University will retain your personal information in line with the University Records Management Policy

Privacy statement

For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice